Key Takeaways:

• BaseUp Labs is the first and only implementer of the Odoo HR Suite in the Philippines.

• Olympic Village United transformed manual HR tasks into a clean, connected system tailored for retail operations.

• Timekeeping, leave filing, payroll, and government deductions are now automated and accurate.

• The system scales with OVU’s growing team and evolving HR policies. No need for a full overhaul.

• HR teams now focus on employee engagement and performance, not repetitive admin work.

• BaseUp Labs provides ongoing support and practical customization, making them a true long-term partner.

BaseUp Labs has become the first and only implementer of the Odoo HR Suite in the Philippines, delivering a fully customized solution for Olympic Village United (OVU). “This partnership helped OVU turn a messy mix of manual HR tasks into a clean, connected system that works for their people. It covers everything from attendance and payroll to compliance and performance tracking.

“We partnered with BaseUp Labs because they truly understand both the Odoo platform and the way HR works within a retail environment,” said Cathy Andes, HR Manager at OVU. “They weren’t just technically capable. They were responsive, organized, and genuinely invested in our success.”

Before the switch, OVU’s HR team relied heavily on manual processes. Timekeeping was especially difficult, requiring constant validation and reconciliation across rooftops. Onboarding involved scattered documents and follow-ups, while performance management was handled through spreadsheets and email threads. Catherine described the challenge plainly: “Timekeeping for Olympic Village is a programmer’s nightmare. Hat’s off to BaseUp Labs for successfully and effectively tying everything together while remaining compliant with Philippine labor laws.”

With the Odoo HR Suite in place, those pain points have been resolved. Attendance is now tracked automatically. Leave requests are filed and approved digitally. Payroll integrates seamlessly with attendance and leave data, streamlining the entire cycle. “Odoo HR has made a big difference,” Catherine explained. “It simplified our daily tasks and made everything easier for both HR and the employees.”

The system also handles government deductions with ease. Contributions for SSS, Pag-IBIG, PhilHealth, and BIR are computed and organized automatically, eliminating the need for manual encoding and reducing the risk of errors. “Validating government contributions used to take a lot of time. Now it’s consistent, accurate, and much easier to manage,” she added.

Since implementation, OVU has seen noticeable improvements in efficiency and accuracy. Tasks that used to take hours, like timekeeping checks, leave validation, and payroll preparations, are now completed faster and with fewer errors. Approvals, reimbursements, and appraisals are processed more smoothly, allowing the HR team to focus on strategic work like employee engagement and performance development.

The system also tracks sales incentives and productivity, helping OVU identify top performers and areas for improvement. As their team continues to grow, the platform scales easily, adapting to new policies and workflows without requiring a full overhaul.

“BaseUp Labs has been very supportive both during and after the implementation,” Cathy said. “They continue to guide us, troubleshoot issues, and suggest improvements based on how we work. It truly feels like they’re committed to our long-term success.”

For SMEs looking to modernize their HR systems, BaseUp Labs offers more than just technical expertise. Their deep understanding of local business practices and their pioneering work with Odoo HR Suite and expertise in customizing other ERP modules make them a standout partner in the Philippine market.

Ready to simplify your HR processes and support your team with a system that actually works? Talk to BaseUp Labs about a customized Odoo HR Suite built for Philippine businesses. Call +63 2 7914 6546, email hello@baseuplabs.com, or visit www.baseuplabs.com to get started.